Talons.org

 

Talons Meeting: Monday January 7, 2007

 

Mission Statement read by: President (Aaron Van Cleave)

 

Minutes for December 2006 meeting: accepted

 

Financial report given by:  Treasurer (Liz Cunningham)

  • Though we had less games this year for Booster Café we made $3100 and it was agreed that it was worth continuing.  We had 100% attendance for workers which meant that there were no deductions taken from our share of the earnings.
  • There was a question about where the button money received at MIM would be going and it was confirmed it was for the colorguard.

 

Script totals given by:  Script coordinator (Jeannie Allen)

  • For the month of December $14,488
  • The total was up from last year which was under $10,000
  • Students portion:  $475.10
  • Talons portion:  $538.90

 

E-script totals

  • For the month of September 2006
    • Total Contributions $753.99
    • Service Fee            -   113.10
    • Total Deposit            640.89
      • Talons: $531.99
      • Students 108.90

 

  • For the month of October 2006
    • Total Contributions   $338.11
    • Service Fee              -     50.72
    • Total Deposit               287.39
      • Talons  $229.81
      • Student     57.58

 

  • For Albertsons – (July, August, September 2006)
    • Total Contribution   $74.55
    • Service Fee              -   4.14
    • Total Deposit             70.41
      • Talons  $39.37
      • Student   31.04

 

The question was asked why the large discrepancy between talons and students earnings when it should be 50%. The answer: There are a lot of participating members who no longer have students in the band.

 

Old business: 

  • Welcome new board members

 

New business:

  • Aaron proposed some amendments to the by-laws. They will be posted on the website and were handed out at the meeting. These amendments will be voted on at the March meeting since they must be posted for at least 30 day before a vote can occur.
    • Change to election times from December to May
    • Correct a mis-type in one of the by-laws

 

1.      The question was asked if we need to have an attorney make the changes once they have been voted on. It was determined that the President could make the changes and that only the initial by-laws must be done by an attorney.

2.      There was also a question whether they needed to be filed with the State. Aaron will contact Randy and the administrator about this question and report at the next meeting.

 

  • Website:  Mr. Yero is hosting the website now but his son will be graduating. We may need to find someone else to host the site. No one at the meeting said they could. We will continue to look and also ask Mr. Yero if he is willing to continue doing this for us.

 

  • Mystikal Drum and Bugle Corps.  Jennifer Slaughter asked if the Talons would be willing to host this Corps for their competition in June and also for a 5 day camp in July. The talons may need to get insurance for them to do this. The Talons do not have a yearly insurance policy we only get a one day policy for MIM. Aaron and Carey said it would be nice to get our yearly policy back again. They will check on the cost.  It was agreed that Mr. Campos would need to ask the administration if it was possible to get those dates. Jennifer will give Mr. Campos the dates and he will return with the information.

 

  • Mr. Campos was asked if he needed little red for Grand Night for Music. He said we would need it Monday and Tuesday nights. January 29 and 30. It was discussed that drivers would need to be found.

 

  • Mr. Campos was asked about the left over trophies from MIM and if we can return them. He will contact the Kern Trophy and take care of it.

 

  • Mr. Campos was asked about Spring tour.  The cost would be $300 per student. Dates: May 4-6 for a Disneyland trip where the students will be playing. The bus is not included in the price given. It was requested that a letter be sent to the parents asking how many students would be going. A suggestion was made that perhaps the students could go for a one day trip instead of a 3 day trip to cut the cost and to allow more people to go since many families may not be able to afford the trip. Mr. Campos will look at other options and will get a poll of how many are planning to go for the 3 days.

 

  • Mr. Campos was informed that the Coffee guy at MIM has not paid us. Mr. Campos will call him and get the money.

 

Mr. Campos Report

 

  • Drum line and Guard
    • Drum line and guard practice will be held on Tuesday and Thursday nights
    • There will be a fundraiser lasting 2 weeks for the discount cards to help pay for their fees and equipment.  It was requested that the guard and drum line contact band parents as they will probably buy some.
    • Mr. Campos will email the dates for the competitions.
  • Band
    • There will be a fundraiser of cookie dough, cheesecake, cinnamon rolls and something else really good in February. There is a concern that sales may be down due to Girl Scout cookie sales at the same time.

 

  • Reminder that he will be leaving February 15-18 for his conference and the talons will be taking care of his expenses.

 

  • New Uniforms:
    • The design has been decided
    • Amount of uniforms to be ordered needs to be decided on
    • Cost of the uniforms to be given at the next meeting
    • Amount the Talons will be responsible for at next meeting
    • Amount the School will be responsible for at next meeting

 

Newsletter:  Stacy Green

  • After MIM there are several months (second semester) that are slow and there is not much information to put into the newsletter. It was requested that we go to an electronic newsletter only during the second semester. Motion for the change was made by Aaron Second for the motion made by Cindy. All were in favor and the change will be made immediately.

 

President Aaron Van Cleave closed the meeting.